Buena Vista Summer Camp Ages 6-Teen

Please review the Leisure Services Emergency Form for each child in the RecDesk portal. Make sure emergency contacts are up to date and the child’s birthdate is correct. If your child requires medication at camp (epi-pen etc.), please enroll in the Medication Authorization Form program in RecDesk and make sure to upload your physician orders as instructed.

Each camper will be given a wristband to identify them as part of the Buena Vista Camp.  The campers will be divided into separate groups by grade level and will rotate activities throughout the day.  Their wristband will be color-coded by group.  Also, a wristband will be attached to your child’s backpack.  Please keep this wristband on the pack for the duration of camp.

Outdoor athletic activities are a part of our schedule every day. We are asking all campers to wear sneakers to camp to help us prevent possible injury. Also, the children will be swimming and ice skating every day, so proper attire is necessary for both of these activities as well (swimming—swim suit, flip flops, towels, swimming cap; skating—sweat shirt, sweat pants, and ice skates if you do not wish to borrow them from the rink).

Do not send any valuable items (such as video games, iPads, cell phones, etc.) with your child to camp.  A small amount of cash may be sent for the purchase of snacks or lunches from the skating rink snack bar/vending area.   We cannot be responsible if your child loses any cash or personal items.  Please be sure that all equipment, clothing, etc. is clearly marked with the camper’s name.

The Camp Emergency form is part of the online Registration process through RecDesk. If your child will bring an Epi-Pen or any other medication to camp, please register in the Medical Authorization Form program found under PROGRAMS in Recdesk. This program is to allow access to the necessary fillable form. A form is required for each medication brought to camp and a doctor’s note must be uploaded to complete the process.  This information is necessary to help your child enjoy the program to its fullest and to protect his or her health and safety.  All information will be kept confidential.  It is critical that information must be provided prior to the start of camp. Please note, this form is only valid for one year from physician’s date of signature. Please plan to update this form annually.

View our Medical Administration Policy 
Download Medical Authorization Form

Lunch will be held outside in a shady place or inside the skating rink, at the discretion of the counselors. Please do not send highly perishable foods or things that melt easily like chocolate bars.  If possible, please send the lunches in an insulated lunch box/bag (which will be stored indoors until lunch time).  Please mark the box/bag clearly with the camper’s name.  Campers may also purchase their lunch from the skating rink snack bar.  Campers are also encouraged to bring water bottles to camp.  Please be sure to write their full name on the bottle.  Water coolers are brought outside every morning and replenished throughout the day with bottled water.

Since your child will be outdoors, you my wish to apply sunscreen before they come to camp. If you wish to have the sunscreen reapplied at noon, you should show your child how to put it on and send it with them to camp. At lunchtime, the counselors will remind the children to put on their sunscreen.  Camp staff will not apply sunscreen.

All athletic equipment will be supplied by the camp.  If a child has their own skates, they may bring them to the camp.  They will be kept at the rink until the end of the day with their other belongings.  Campers must bring their own bathing suits, bathing caps and towels clearly labeled with their name.

We will be staying inside the skating rink and indoor activities will be planned by the camp director and counselors.

If your child is ill, please do not send him/her to camp. They will recover more quickly at home and will enjoy the camp more upon their return.  If your child is ill and cannot attend for the day, please notify us as soon as possible.  To report a sick child, please call the camp facility or follow notification instructions given by camp staff.

The program begins at 8:30 am and ends at 4:30 pm.  If you need to drop off early and/or pick up late, you will need to sign up for the Early Bird and/or the Extended Day Option.  Under this option, supervision (no organized activities) will be provided from 7:30-8:30 am (early bird) and from 4:30-5:30 pm (extended day).  Also, if you need to pick up your child earlier than 4:30 pm, please inform the staff so that they know you are coming. ***Children enrolled in the Afternoon Camp can be dropped off anytime between 12 noon and 12:30 in the lobby of the rink.

Camp begins each day promptly at 8:30 am.  Our camp staff is here each morning at 8:30 am and will be ready to receive your child in the lobby of the skating rink (PLEASE do not just “drop off” your child outside and assume they will make it in to us).  If you are signed up for the Early Bird Option, drop off is at 7:30 am.  We ask one important thing of you: each day, please take the time to check your child in personally with his or her group leader or designee.  We would like to meet you and it also insures that your child will get to the programs safely. ***Children enrolled in the Afternoon Camp can be dropped off anytime between 12 noon and 12:30 in the lobby of the rink. PLEASE make sure you check your child in with the counselors!

Our staff will have the children ready and waiting for your arrival promptly at 4:30 pm each day in the skating rink.  Our staff is responsible for your child and will stay as long as they need to in case of an emergency or some unforeseen circumstance in which you are late.  If you know you will be late to pick up your child, please call the skating rink office ASAP.  We will ensure his/her safety until you arrive.  It is required that parents/guardians who are picking up children personally sign out with a counselor.  Please, do not leave without telling your child’s counselor so that he/she can keep track of where your child is.  This is a serious safety concern for us and we appreciate your assistance.  Should you wish your child to walk home from camp, you must provide the camp with written consent in the form of a note or an email.  (Reminder- please park across the street at the pool. Please do not park your car in the front of the rink for the safety of all campers leaving the building. For safety reasons, campers cannot leave the rink on their own; they must be in the presence of a parent/guardian while exiting the building.  Thank You for your cooperation)

If someone other than the usual person is picking up your child or if your child is going home with a friend, you need to notify the staff in writing.  They will not let your child leave with someone else unless you have given written permission to do so

Each week we will be going on a field trip. Field trips will be announced in advance and will usually take place on the Wednesday of each week during the morning (Wed/Fri for Sports Adventure Camp). Each child should wear their BV Camp t-shirt on field trip days (this will usually be given out the morning of the trip to prevent lost shirts, however participants who have attended camp for more than one week must remember to wear the one they have already received). Just as a reminder, if you do not wish for your child to attend the trip, you will need to make alternate arrangements for him or her on that day.

If you have any questions, please contact the skating rink office at 860-561-8290, Monday through Friday,

9:00 am – 4:00 pm or contact us through email at bvcamp@westhartfordct.gov. We thank you for choosing the Buena Vista Camp and we are looking forward to a great summer!

Click here to read our summer refund and waitlist policies.