WH Conference Center

• There is absolutely no exclusivity of the town hall parking lot for scheduled events in the Conference Center.
• Your event must end by midnight and The Conference Center must be vacated by 1 am.
• We cannot guarantee the exact number of tables and chairs stated above will be available for your event due to possible damage at any time. If you serve liquor and charge for it, you must apply for a liquor permit from the Liquor Control Commission (860-713-6200). If you do not charge for your liquor, then the caterers liability insurance will be sufficient.  BYOB events are also permitted.
• Lawn signs to direct guests to entrance are allowed “day of” the event. No banners, pennants, or feather signs advertising a private business are allowed.
• You are responsible for removing any items you brought into the Conference Center for your event immediately after your event.
• The Conference Center holds 240 guests banquet style and 300 guests auditorium style.

• Renters must be prepared to adhere to state and local protocols at the time of your event. The Town reserves the right to cancel/reduce attendance based on State and Local guidelines.
• Renters must communicate with the third party vendors to ensure they follow state and local guidelines. To the extent renter anticipates serving food, renter must contact West Hartford-Bloomfield Health District to ensure a Temporary Food Permit is not required.
• Renter and guests must restrict themselves to the Conference Center Auditorium and are not granted access to any other areas of Town Hall.
• Our staff and event coordinators will be wearing their ID badge for identification. 
• Contact information will be provided to the renter and to the event coordinator so they may communicate during the event. 
• Accessible parking spaces are available and, include an elevator to all levels. The Conference Center is equipped with bathrooms that satisfy all requirements set forth by the Americans with Disabilities Act.
• Adults must supervise children at all times. In addition, children under the age of 18 must be supervised by an adult if on the Balcony level.
• The HVAC system has been adjusted to maximize fresh air exchange.
• Hand sanitizing stations are located at the entrance to the Conference Center in the lobby.
• A Custodian will be present for the last 4 hours of your event.
• The Conference Center reserves the right to require police coverage for certain events based on their nature and size.  

*Rates effective January 1, 2021. There is an additional fee for Custodial service of $250.00. A $150.00 REFUNDABLE damage deposit and insurance fee is purchased separately. 

*Rates effective January 1, 2021. There is an additional fee for Custodial service of $250.00. A $150.00 REFUNDABLE damage deposit and insurance fee is purchased separately. 

The West Hartford Conference Center offers a special rate to non-profit organizations recognized as such by the State and Federal Tax Codes.  A 501 (c)(3) certification is required to receive this rate.

Rental fees include the hours of the event plus one hour set up and one-hour break-down, as well as the cost of one staff representative.  Events extending over eight hours will be charged a pro-rated hourly rate for each additional hour. 

*Rates effective January 1, 2021. There is an additional fee for Custodial service of $250.00. A $150.00 REFUNDABLE damage deposit and insurance fee is purchased separately. 

*Rates effective January 1, 2021. There is an additional fee for Custodial service of $250.00. A $150.00 REFUNDABLE damage deposit and insurance fee is purchased separately. 

The Town of West Hartford provides the following for your event: 

• We have twenty-five, 60" round tables
• We have fifteen , 3' x 8 ' rectangular tables
• We have two, 6 ft. rectangular tables
• 280 folding chairs
• An Event Coordinator is present during your event to assist you with the facility
• Parking is validated for your guests and helpers throughout the day
• Chairs and tables are set-up according to the floor plan and broken down for you after your event
• A custodian is present the last 4 hours of your event to empty trash and freshen restrooms

Visitors to West Hartford Town Hall Meeting & Conference Center may park in the Town Hall surface lot. There are 2 entrance/exit points at Town Hall Lot: (1) South Main Street and (2) Raymond Road. Handicap parking spaces are conveniently located at the entrances of Town Hall.

• License Plate Kiosks are located in two areas of the Town Hall auditorium.
• DON'T WAIT! You have 30 minutes to validate your car.
• Remember your license plate (you can write it down or take a picture with your phone).
• When you enter the Auditorium, you will input your license plate information, hit SAVE and receive authorization to park.
• There are additional accessible parking spaces located in the circular driveway on Memorial Road.
• For multiple day events, you must validate your plate each day upon arrival.

For a virtual tour of our facility, please click here.