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West Hartford

Records

The Records Division has a staff of seven individuals who are responsible for payroll for the department as well as the maintenance of personnel files, case records, and assisting the public with requests. The Records Supervisor has the additional responsibility of managing the Evidence Room for the department. The division also serves an important public function, providing copies of accident/case reports, permits and record checks as requested.

Copies of police reports/accidents can be picked up in person for a charge of .50 cents per page. The reports are usually available 5-7 business days after the incident. You may request copies by mail. There is an additional $1.00 fee if mailed. We suggest you call the Records Division to find out the cost of a report you might need, 860-570-8800.  Please send or drop off Freedom Of Information Act (FOIA) requests to the Records Supervisor. Mailing address is 103 Raymond Road, West Hartford, CT 06107.

Fingerprinting (for employment, adoption, financial institutions, etc.) is available for a fee of $10.00 per card (West Hartford resident) $20.00 per card (non-resident). Fingerprint cards can be supplied if needed. They can also be obtained from the requesting agency.  Fingerprinting is by appointment only, please call 860-570-8800, leave a message and we will return your call, Monday - Friday to arrange a mutually agreed appointment. We cannot provide fingerprints for citizenship or for naturalization purposes. These must be taken by INS. We do not provide Live Scan fingerprinting.

A criminal record check can be obtained at the Records Division. The background check is for the Town of West Hartford only. The fee for a record check is $5.00.

FEE SUMMARY  - Cash or check only

Copies - $.50 cents per page

Record Check for Town of West Hartford only - $5.00

Fingerprinting - $10.00 per card for West Hartford residents, $20.00 per card for non-residents.

Soliciting Permit - $5.00 per year for Organization, $5.00 per year for Individuals. 

For more information on Fingerprinting and Soliciting permits, visit our Licenses & Permits page to download the required documents. 

Office Hours

Monday - Friday
8:00 AM to 3:00 PM
Closed on Holidays

Contact Information

West Hartford Records Division
103 Raymond Road
West Hartford, CT 06107
860-570-8800
Fax: 860-570-8899

Staff Directory

Records Division

Phone Numbers:
Work: 860-570-8800
Work Fax: 860-570-8899

Donna Allen

Job Title: Administrative Assistant
Email:
Phone Numbers:
Work: 860-570-8806

Sandra Moutinho

Job Title: Records Supervisor
Email:
Phone Numbers:
Work: 860-570-8802