Due to the Covid-19 our offices remains closed to the public. During this time, we have made changes to how our offices provides service to Land Records,Birth/Death/Marriage Certificates and we have suspended Notary Services. Most business can be done online or by mail. For any urgent matters, please email a staff member or contact us by phone at 860-561-7436.
The town clerk’s office cares deeply about your safety and the safety of its staff. Thank you for your cooperation and understanding.
The office of the Town Clerk is the oldest in American History. It was created with the landing of the early settlers in America and serves as a direct link between the citizens of the community and their government. Every town and city in Connecticut has a town Clerk who serves in the
role as: custodian of official public records; communicator of public policy; organizer of public business; recorder of the community's history, performer of many varied tasks that assist in the smooth operation of local governance.
Our office is the central hub of local government, linking citizens with the documentation of their town’s business and events.
In addition to the Land Records, Vital Statistics and other records, the Town Clerk is also designated as the Council Clerk. In this capacity, the Council Clerk serves as the official secretary at Town Council Meetings and Public Hearings, and is the
certifying official on municipal documents.
We connect with over 50,000 customers by phone, mail or in person each year; are second only to the Tax Department in revenue collection (between $1,000,000 and $2,000,000 each year); and process over 24,000 transactions a year.
Your Town Clerk’s office has entered the twenty-first century embracing the technology age. Our state of the art computer system allows for documents to be indexed and scanned making the information immediately available to the public through computer terminals. This system also links revenue and other functions within the office.
Our office is continuously striving to provide courteous and efficient services to our citizens and taxpayers through the most modern and cost-effective methods available. We look forward to assisting you!
Absentee Ballots will be mailed out starting July 27th to voters who have submitted an application. If you do not receive your ballot by Friday, August 7th, please call our Election Hot Line at 860-561-7458. To view sample ballots please click here.
If you did not submit an application and wish to receive a ballot, please complete the application and return it to Town Clerk, 50 South Main Street, Room 313, West Hartford, CT 06107. You may also drop your application in the Election Drop Box located at the main entrance to Town Hall.
Any questions please call our Voter Hotline at 860-561-7458, Monday through Friday from 8:30 AM– 4:30 PM.
Cash or check are the only forms of payment accepted for request received by mail.
In person transactions can be paid using a credit/debit card (fee applies), cash or check.
Land Record Fees
Copies - Index Print
$0.50/page
Copies - Land Records
$1.00/page
Copies - Maps (8.5"x11")
$1.00
Copies - Maps (11"x 17")
$2.00
Copies - Maps (Large Format)
$5.00
Document Certification
$2.00
Recording (except with Nominee)
1st page $60.00
Nominee of Mortgage Filings
1st page $159.00
Assignment of Mortgage with Nominee - Grantor
1st page $159.00
Deed/Easement with Conveyance additional
$2.00
Release of Mortgage when Nominee is the Releaser
$159.00
Nominee of Mortgage Filing Recording - Subsequent Pages
Birth certificates are available only to the individual or his or her spouse, parent, child, or grandparent. In order to obtain a copy of a birth certificate, you must give your name at birth, date of birth, photocopy of your driver's license or photo I.D., and your mother's maiden name.
To request a certified copy of a birth certificate through the mail, you will put in writing the above information and mail it in with a copy of a government-issued photo ID. You must sign the request before mailing it to our office.
You may request a birth certificate either by mail or in person.
Any child born after January 1, 2002 to the present, the West Hartford Clerk's Office has access to your child's birth certificate no matter what town in Connecticut they were born.
Certified copies of death certificates can be obtained for anyone who was living in West Hartford at the time of the event or who died in the Town of West Hartford, Connecticut from 1854 until present.
To obtain a certified copy of a death certificate by mail please submit:
Photocopy of driver's license.
Indicate relationship to deceased (include supporting documentation).
$20.00 per copy, check or money order - made payable to Town of West Hartford.
If your dog is six months or older, state law requires that you obtain a license in the town where you reside. Licensing renewal time is the month of June, but you can license your dog at any time throughout the year. When you come for your first license, you must bring the rabies vaccination certificate issued by your veterinarian. The metal tag is not an acceptable proof of vaccination. The certificate will usually indicate whether the dog has been spayed or neutered, but if not, you'll need to present a separate certificate issued by your veterinarian.
Current fees are $8.00 for spayed and neutered dogs, and $19.00 for others.
Candidates from Major parties should check with their Party Leaders for specific information; Candidates interested in running as a Petitioning Candidate or Minor Party candidate must contact the Secretary of State’s Election division for information.
Click here to review any filings submitted from candidates and committees running.
