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West Hartford

Town Clerk's Office

Due to the Covid-19 our offices remains closed to the public. During this time, we have made changes to how our offices provides service to Land Records, Birth/Death/Marriage Certificates and we have suspended Notary Services.  

Most business can be done online or by mail. For any urgent matters, please email a staff member or contact us by phone at 860-561-7436. 

The town clerk’s office cares deeply about your safety and the safety of its staff. Thank you for your cooperation and understanding.

Important Election Information 

The Secretary of the State will be mailing out absentee ballot applications beginning September 8th. You may place your completed application in the Election Drop Box located at the main entrance to Town Hall or mail to 50 South Main Street, Room 313, West Hartford, CT 06107.  Please make sure that you application is signed.

Ballots will be mailed starting on October 2, 2020. 

In the event you do not receive an application by September 30th, download the application (available in English and Spanish) and print. Please make sure printer is set to print the full page which may require setting adjustments. Each person who applies for an application must sign it with an original signature. (Parents cannot sign for their child or spouses for each other.) Please complete all information legibly.

Military personnel and persons temporarily living overseas may submit a Federal Post Card Application to register & apply for an Absentee Ballot.  For information regarding the Electronic Transmission Service email:  For any UOCAVA related questions email:

After the completed application is returned to us, we will send a ballot and instructions to you beginning October 2nd. We must receive the voted ballot back in our office by Election Day in order for the vote to count. Should you decide to vote in person, you may discard your ballot.

For more information, please contact us at 860-561-7430 or by email at  If you do not receive a response, please check your spam folder.  For information on voter registration or polling locations, please click on the links provided or contact the Registrar of Voter's Office at 860-561-7450.

Absentee Ballot FAQ's

Absentee Ballots




birth marriage death certificate requests




Dog Licenses



Getting married in West hartford?


Land records

Notary Public services


Trade names



veteran's papers


Voter registration



Office Hours

Monday  8:30 AM - 4:30 PM
Tuesday 7:30 AM - 4:30 PM
Wednesday 8:30 AM - 4:30 PM
Thursday 8:30 PM - 7:00 PM
Friday 8:30 AM - 12:00 PM

*Land recordings must be processed 15 minutes prior to our closing time. 

Town Holiday Schedule 

Contact Information

West Hartford Town Hall
50 South Main Street, Room 313
West Hartford, CT 06107
Fax 860-561-7438


Staff Directory

Essie Labrot

Job Title: Town Clerk
Phone Numbers:
Work: (860) 561-7430

Madonna King

Job Title: Deputy Town Clerk
Phone Numbers:
Work: 860-561-7430

Cindy Porrini

Job Title: Assistant Town Clerk
Phone Numbers:
Work: 860-561-7430

Carol Ditaranto

Job Title: Clerk of Vital Statistics
Phone Numbers:
Work: 860-561-7430