Due to current health concerns in order to encourage the use of our Land Record Portal and limit public contact within our offices, we are offering the use of our E-Search portal at no Subscription fee for a limited time.
Click here for the application form to register. Send the completed registration form to either Madonna@westhartfordct.gov or Carol.DiTaranto@westhartfordct.gov . Please DO NOT fax the application. Land Recordings will continue to be accepted via mail, FedEx, UPS. We will also accept Land Recording via courier or delivery agent. If you are delivering your documents to Town Hall, please place them in the locked town drop-box, which is built into the building at the main entrance located near the flag poles.
Please make sure that your documents are placed in an envelope addressed to the Town Clerk, along with your name and contact information printed clearly on the outside. We do not email receipts for land recordings. If you would like a receipt for your land recording(s), you must include a self-addressed stamped envelope with your documents. All recording information can be found clicking here.
If you wish to file your documents electronically you may contact any of our four E-Recording agents to file land records electronically. Below is our listings. E-Recordings will be accepted on Monday through Friday between the hours of 10:00 am and 2:00 pm.
All land documents will be processed Monday through Friday in the order in which they were received. You may send your request to Carol DiTaranto or Madonna King in the Town Clerk's office. Please email a staff member if you have additional questions or need access to maps.
The Town Clerk's office accepts instruments regarding property in West Hartford. These are legal documents for recording on land records. They should be prepared by an attorney and then either sent or brought to our office for filing. The Town Clerk's office cannot provide blank forms.
Land recordings must be processed 15 minutes prior to our closing time. Documents received after this time will be held for recording on the next business day.
Recording fees are $60.00 ($159 with nominee) for a single page document or for the first page of a document, and $5.00 for each subsequent page within the same document. When recording a deed with conveyance consideration, an additional $2.00 is required to cover processing the forms for the State Revenue Department. The Conveyance Tax for the Town of West Hartford is .0025.
Copies of land records or property descriptions are available for a fee of $1.00 for each page. If you need a certified copy, the cost is an additional $2.00.
If you wish to subscribe to E-Search and view the land documents from home or work, complete and print this form and return to the Town Clerk's office along with a check in the amount of $150.00 payable to the Town of West Hartford.
Electronic recording from Connecticut Dept. of Revenue Services
State Conveyance Forms:
Click here for electronic Connecticut Dept. of Revenue Services forms (The Conveyance Tax for the Town of West Hartford is .0025).
Click here to register for Connecticut Dept. of Revenue Services e-Recording portal.
For more information, call the Connecticut Department of Revenue Services at 1-800-382-8963 or 1-860-297-5962.