Notary Public Information

Renewal certificates for notaries residing in West Hartford must be brought into our office personally and registered with us. There is a $20.00 registration fee.

The Town Clerk’s office offers notary services at a cost of $5.00 (cash or check only) per document/signature.

What do you need to bring?

Bring TWO (2) forms of current identification with a signature. The signature in each ID must match.

• The primary ID must be issued by a state or federal government, and it must include a photograph and signature.
  Examples: current driver’s license, non-driver photo ID, passport.
• The secondary ID must include a signature.
  Examples: current SIGNED credit card, debit card, fishing permit, or pilot’s license.

NOTE: Social security cards and birth certificates are NOT acceptable ID’s.

Please note the following:

• All signers must be present.
• Each document must be complete and ready for signature, but DO NOT sign the document ahead of time. The signer MUST sign the document IN FRONT OF THE NOTARY.
• The document must be in English, and the Notary must be able to communicate with the signer in English.
• NOTARIES CAN REFUSE SERVICE AT THEIR DISCRETION.

The Town Clerk’s Office is NOT able to notarize the following:

• Wills or end-of-life documents, living wills, trusts, durable powers of attorney, healthcare powers of attorney, guardianship designations.
• Real estate documents.
• Vital records (i.e. birth, death, marriage certificates).
• I-9 (employment verification) forms.
• Prenuptial agreements.
• Tax returns.
• Military records.
• Judicial decrees.
• Petitions.

Access the latest version of the State of Connecticut Notary Public Manual (Rev. 2023).